Galleon Lobby Table Rental Policies & Procedures

BISHOP DOUGHERTY UNIVERSITY CENTER – GALLEON LOBBY

The following apply to all groups – departments, students, faculty and non-university – hereafter referred to as Vendor:

Tables may be rented Monday – Friday, 10 am – 6 pm, when the University Center is open for normal operating hours.
$25 or a valid Seton Hall University ID is to be left in the Community Development office, UC 107, as collateral for the table. It will be given back when the table is returned. The Vendor assumes responsibility for the condition of said table during the rental period.
Alumni/Employee/ student discounts are not applied to Vendor Tables when reserved for personal use.
No displays or promotional materials may be attached or mounted on the walls behind the tables.
The sale of food items is not permitted.
Failure to notify Community Development of cancellation 72 hours prior to a scheduled date, or that you will be more than fifteen minutes late day of, will result in a $25 fine and/or loss of reservation privileges.
Vendors must adhere to Seton Hall University and its Catholic mission. This pertains to all vendor supplies, and materials as well.

SAB, SGA Recognized and Greek Student Organizations

Submit table requests through the University Scheduler.
Vendor table approval is not the approval for the activity itself. Approvals from the following student life advisor are required for each corresponding group: Greek organizations – Associate Dean; Student Clubs and organizations – Assistant Director Campus Life; SAB - Assistant Director Campus Life.
A fundraising application must be submitted to and approved by the appropriate student life advisor.
A University Center lockbox must be used for all fundraisers and money deposited into it at the time of the actual sale/donation. Money may not to be removed from the lockbox to make change.
If a lockbox is needed, a valid SHU ID is to be dropped off each day in exchange for it.
The only options for fundraisers in the University Center are:
-Vendor to provide their own change for transactions
OR
-Vendor to employ the use of the Ticket Office to sell vouchers for their products. Products will be housed in another location, determined by the group, where their customers may pick up their products. They will not be stored in the Ticket Office.
All monies collected must be turned in at the end of each day to Community Development, UC 107. At the completion of the fundraising activity, all money will be deposited in the club/organization’s account and a receipt is issued.

Departmental Student Organizations/Clubs

Advisor to submit requests through the University Scheduler.
A lockbox will be used for all fundraisers/sales.
If a lockbox is needed, a valid SHU ID is to be dropped off each day in exchange for it.
The lockbox is to be returned to UC 107. The money will be counted, given back to the student representative with a receipt, with both to be turned in to the advisor by said student.

Departments

Non-University Groups

All applications for a vendor table must be made directly through the Department of Community Development by submitting a signed Vendor Table Application & Policy form a minimum of five working days prior to requested date(s). Make sure to include an email address when available. Please attach a leaflet or copy of materials that you plan to distribute.
The daily rental fee for a vendor table is $75.00. A non-refundable $25 deposit payable in cash or check is due upon approval of requested date(s), with the balance due upon receipt of table.
Credit card and telephone service vendors not contracted through Seton Hall University will not be allowed to reserve a vendor table.