Online Program Proposal Form

All programs run by SGA recognized organizations require the completion of this form before funding or space may be granted. The Program Proposal form is now the ONLY paperwork needed to request funds from the Student Government Association's Programming or Co-Sponsorship Budgets. Currently financially recognized organizations may apply for Programming funds. All other organizations interested in funding assistance should check the Co-Sponsorship Request Box. This form must be completed at least two weeks prior to the event. If requesting funds from the Finance Committee, you will be required to appear on Monday mornings between 9 and 10 AM. Click here to check the event calendar for availability.

General Information

Organization Name:

Event Title:

Event Date(s): (Include multiple dates if applicable)

(ex. Vendor Tables)

Type:

Requesting Member:

Requesting Member E-mail:

Organization Advisor:

Advisor E-mail: (Your advisor will be contacted prior to the event)

Event Information

Event Time: From: To:

Setup Time: From: To:

Breakdown: From: To:

Do you need to reserve a room? If yes, fill out this section. If no, leave it blank!!!

Specific Location Request:

Second Choice:

Third Choice:

Or: Any space in:

Special Setup:

Who can come?

What is the entrance fee?

Expected SHU Attendance:

Non- SHU Attendees:

Equipment Needed: (tables, chairs, AV, PA equipment, projector, etc)

Be Specific: (please see the details of your reservation confirmation for AV info)

Will you be hiring performers, speakers, DJs, or equipment providers, etc?

Yes No If yes, please specify:

Event Description

Please provide a complete description of your event, and how it applies to the mission of your organization:

I: Description II: Intended Audience: III: How does this meet the mission of your org? IV: Do you need any help? V: Are you serving food, if so, what kind? Is this GDS food? If not, have you already gotten permission from GDS to serve non-GDS food?

COSTS:

Total Cost of the Event: (all expenses)

Please itemize all expenditures for the event: INCLUDE EVERYTHING! The more specific the better!!!!

Performer: $ Food: $ Equipment Rentals: $ Security: $ Decorations/Supplies: $ Other: (Please Specify): 1. 2. 3.

INCOME:

Please list all co-sponsorship amounts you have received from other organizations:

1. 2. 3. Total:

How much is your group putting towards this program?

Budget Requested from:

If you need money from Cosponsorship (Non-SGA Orgs) or the Finance Committee (SGA Orgs), how much do you need:

Only fill in if you need additional funds outside of your budget

Please notify your advisor, as they will be contacted prior to the event. No event will occur without the approval of Community Development. All expenditures from allocated funds are subject to an account review. Please contact Jennifer Lackie (sgatreasurer@shu.edu) if you do not receive confirmation of this proposal within five business days.

PLEASE COPY & SAVE THE FOLLOWING CONFIRMATION FOR YOUR RECORDS