Off Campus / Travel Proposal

Organization Name:  

    Event Title:

    Event Date(s): (Include multiple dates if applicable)

                        (ex. Vendor Tables)

    Type: -- Trip/Travel in New Jersey Trip/Travel to New York City Trip/Travel Other in US Foreign Trip/Travel Banquet/Reception Concert/Performance Party Outdoor Event Fundraiser Attending a Conference Dance/Formal Social Other

    Requesting Member:

    Requesting Member E-mail:

    Organization Advisor:

    Advisor E-mail: (Your advisor will be contacted prior to the event)

    Chaperone Name: (all off-campus events are required

    E-mail: to be chaperoned by a full-time SHU staff or faculty member)

Event Information:

Name of Location:

Address of Location:

How are you getting there?  -- Walking Members will get themselves there We will be carpooling We will be using a bus provided by someone else We need SGA to order a bus(ses) We will be using NJ Transit We will be flying

Number of People Attending (exact):

Is there a fee for this event? -- Its Free We will be selling tickets Members are paying their own way We have fundraised money, plus member contributions Other (note in description)

IF YOU NEED A BUS, PLEASE FILL OUT THE FOLLOWING:

    Pick-up from SHU  Date:    Time:

    Pickup from Event Date:    Time:

Are you prepared to cover the remaining cost of the bus if SGA only grants partial   funding: Yes   No

Event Description:

Please provide a complete description of your event, and how it applies to the         mission of your organization:

I: Description II: Intended Audience: III: How does this meet the mission of your org? IV: Do you need any help with the logistics?

COSTS:

Total Cost of the Event: (all expenses)

Cost per member or traveler, if applicable:

Please itemize all expenditures for the event: INCLUDE EVERYTHING!

Performer: $ Food: $ Equipment Rentals: $ Security: $ Decorations/Supplies: $ Location Rental: $ Transportation: $ Hotel/Lodging: $ Other: (Please Specify): 1. 2. 3.

Please list all co-sponsorship amounts you have received from other organizations:

1. 2. 3. Total:

Contribution or expense from your budget:

Budget Requested from:  -- No Funds Needed I am only using my clubs budget I need money from programming (SGA Orgs only) I am not recognized, I need Co-Sponsorship (Non-SGA) I am using my budget, and need more from Programming

Total amount requested from SGA:

Only fill in if you need additional funds outside of your budget

Please notify your advisor, as they will be contacted prior to the event. No event will occur without the approval of Community Development.  All expenditures from allocated funds are subject to an account review. Please contact Jennifer Lackie if you do not receive confirmation of the submission of this proposal within five business days.

PLEASE COPY & SAVE THE FOLLOWING CONFIRMATION FOR YOUR RECORDS